Getting an entire office to a holiday party or company event without a scramble of individual rideshares means one bus, one departure time, and everyone arriving together. All Star Shuttles provides corporate event charter bus rental across the Los Angeles metro and nearby suburbs, the same LA charter bus service used for company holiday parties, off-sites, and conferences.
Ready to book your event? Call +1 (858) 400-0476, request a free quote online, or send us your headcount and date. We’ll confirm availability the same day, especially important during the November-December holiday season when buses book out early.
Trusted for Corporate Events in Los Angeles
Every driver is commercially licensed, insured, and background-checked, the baseline any Los Angeles charter bus rental should meet before you book. Vehicles go through regular safety inspections, and we can provide proof of insurance on request. That combination of licensing, insurance, and safety checks is what HR and event coordinators need to clear internal approval before booking.
Group transportation is also one of the standard recommendations HR professionals rely on to limit liability at company events where alcohol is served. SHRM’s guidance on holiday party liability specifically points to arranging group transportation as a way to keep employees from driving themselves home after a company event, which is worth factoring into your planning alongside the logistics of getting everyone there.
Fleet Options for Company Events
| Vehicle | Capacity | Best For | Amenities |
|---|---|---|---|
| Sprinter Van | Up to 14 | Small teams, executive groups | Climate control, comfortable seating |
| Minibus | Up to 25 | Department-sized outings, smaller offices | Reclining seats, luggage space |
| Full-Size Motorcoach | Up to 56 | Whole-company events, large holiday parties | WiFi, power outlets, PA system, onboard restroom, ADA-accessible options |
Booking the right size matters more at a holiday party than almost any other trip. A 30-person office doesn’t need a 56-seat coach, and a 200-person all-hands does need multiple vehicles coordinated as one booking. Tell us your headcount and we’ll size it correctly, including ADA-accessible vehicles where needed. See our Charter Bus fleet page or minibus rental options for more detail.
Planning Transportation for a Company Event
Headcount and staging. We plan pickup locations around where your team actually is, whether that’s a single office or multiple locations across LA.
Timing buffers. Corporate events run on a schedule. We build in buffer time around pickup so a late elevator or a slow parking garage doesn’t cascade into a late arrival.
Multi-stop loops. Company events, especially holiday parties, often need pickup from more than one office location before heading to the venue. We can build that into a single route rather than running separate vehicles.
A single point of contact. For larger events, we coordinate directly with your event planner or HR contact so there’s one line of communication between your team and the driver, not a chain of forwarded texts.
Pricing and Booking
| Factor | Effect on Price |
|---|---|
| Trip length | Hourly minimums apply, higher during peak holiday dates |
| Vehicle size | Motorcoach costs more than minibus, which costs more than van |
| Mileage and wait time | Factored into the quote, especially for multi-stop pickups |
| Season | December books early and can carry a holiday-season rate |
| Lead time | Earlier booking secures better rates and guaranteed availability |
For a full breakdown of what drives charter bus pricing, see our California Charter Bus Cost Guide and Charter Bus Rental Hidden Fees guide, so nothing surprises your budget after the quote. Deposit and cancellation terms are set out upfront when you book. For guidance on timing, our when to book a charter bus guide covers Southern California’s demand calendar, and the holiday season is one of the tightest windows of the year.
What to Expect on Event Day
Your driver arrives ahead of the scheduled pickup, confirmed with your point of contact beforehand. We’ll do a final confirmation call 48 hours before the event to lock in headcount, pickup order, and timing. Standard onboard expectations apply: no smoking, and we ask groups to take belongings and any decorations or event materials with them at drop-off.
Areas We Serve
Los Angeles metro and nearby suburbs, including Downtown LA, Beverly Hills, Santa Monica, Pasadena, Burbank, and Inglewood, with experience at major LA venues, hotels, and convention spaces. We also handle transportation for large one-off events like conferences and sporting events. Airport transfers can be added to an event booking if out-of-town staff or guests are flying in. Already have daily commute needs rather than a single event? See our Corporate Shuttle Service guide instead, that’s built for recurring transport rather than one-off events.
Frequently Asked Questions
How far in advance should we reserve a bus for a company event?
3-6 weeks is typical. For December holiday parties, book as early as October since availability tightens fast in peak season.
What affects the final price?
Trip length, vehicle size, mileage, wait time, and how far in advance you book. Peak holiday dates run higher than off-season bookings.
Is a driver included?
Yes, every rental includes a commercially licensed, professional driver.
Do you have ADA-accessible vehicles?
Yes, ADA-accessible options are available. Let us know at the time of quote so we can confirm the right vehicle.
Can you pick up from multiple office locations?
Yes, multi-stop pickup loops are common for company events and can be built into a single booking.
Ready to lock in your holiday party or company event? Get a free quote before peak season fills up.