Convention schedules don’t leave room for a late shuttle — a delayed pickup means a missed exhibitor move-in window or a team standing outside the Los Angeles Convention Center while the show floor opens without them. All Star Shuttles runs group transportation for conventions and trade shows across Downtown LA, LA Live, and the neighborhoods around the convention center, with drivers who plan around your show schedule instead of a fixed public timetable.
A dedicated reservation specialist coordinates pickup windows against your itinerary — airport arrivals, hotel-to-venue shuttle loops, exhibitor crew timing, and late return trips after the show floor closes.
Planning transportation for a convention or trade show? Call +1 (858) 400-0476 or request a free quote below — most requests get an itemized response within hours.
Request a Free Quote for Convention Transportation
Send your show dates, passenger count, hotel or airport pickup locations, and a rough itinerary, and a reservation specialist will follow up with a vehicle recommendation and an itemized quote. Prefer to talk it through first? Call +1 (858) 400-0476 — the same team that builds the quote answers the phone.
Why Groups Choose Us for Convention Transportation
Every driver meets the same licensing, insurance, and inspection standards covered in our charter bus safety standards guide. For convention work specifically, that means:
- Punctual routing built around show hours — pickup and drop-off timed to exhibitor move-in, session starts, and floor closing, not a generic schedule
- Itemized quotes — vehicle, hours, and mileage broken out clearly before you book
- A single point of contact — your reservation specialist coordinates directly with your event planner or on-site contact
Fleet Options for Convention Groups
| Vehicle | Typical Capacity | Best For |
|---|---|---|
| Sprinter van | 14–18 passengers | Small teams, VIP or speaker transport |
| Minibus | 24–36 passengers | Booth crews, single hotel pickups |
| Full-size coach | up to 56 passengers | Large delegations, multi-hotel loops |
Not sure which fits your group? Our charter bus vs. minibus guide breaks down capacity and comfort trade-offs in more detail.
Airport Transfers to the Convention Center
Most attendees fly into LAX, roughly 16 miles from the Los Angeles Convention Center. Burbank (BUR) and Orange County’s John Wayne Airport (SNA) are the other common arrival points for groups traveling from the north and south, respectively. For any of these, book your transfer around your actual flight time rather than a fixed pickup window — flight delays are common, and a private charter adjusts, unlike a scheduled shuttle. Our LAX airport group shuttle guide covers pickup logistics at each terminal in more detail.
Hotel-to-Venue Shuttles for Trade Shows
For multi-day shows, a scheduled shuttle loop between your group’s hotel and the convention center keeps everyone on the same timeline without individual rideshare trips. If your group is spread across a few hotels, your reservation specialist can plan a clustered pickup route or coordinate parallel pickups for larger groups — worth deciding early since it affects how many vehicles you need. For attendee counts that outgrow a single coach, see our multi-bus transportation guide for how fleet coordination works.
Group Transportation for Exhibitors and Booth Crews
Booth crews often need to arrive earlier than general attendees for move-in and stay later for teardown. We coordinate staggered pickup windows for setup and breakdown crews separately from general attendee transport, and we work with travel agencies and tour operators booking transportation for delegations on a recurring basis. One thing we don’t handle directly: freight, crate, or booth-material drayage — that’s a separate service from passenger transportation, and your show’s official general contractor is the right point of contact for shipping exhibit materials.
Post-Show and Evening Event Transportation
Show floors often close well after the last scheduled shuttle of the day, and evening receptions or sponsor events add another return trip to plan for. A private charter handles late departures and multiple drop-off points the same way it handles daytime transfers — see our corporate event charter bus guide for more on evening event logistics.
Pricing and What’s Included
Pricing follows the same factors as any charter bus quote in California — vehicle size, hours, and mileage — covered in more detail in our California charter bus cost guide. As a starting reference:
| Vehicle | Typical Hourly Rate |
|---|---|
| Sprinter van / minibus | $125–$200/hour |
| Full-size coach | $175–$300/hour |
Multi-day show bookings typically move to a flat day rate rather than straight hourly billing. Your quote itemizes driver time separately from tolls, so there are no surprises added after booking — see our hidden fees guide for the line items other companies sometimes leave off.
Routing, Traffic, and Timing in the LA Area
The 101, 405, and 110 all see heavy congestion during typical convention hours, and downtown routing has an added wrinkle right now: a section of Pico Boulevard between LA Live Way and Figueroa Street is closed to all traffic through March 31, 2028 as part of the convention center’s expansion project. Metro’s local bus line on that stretch has already been rerouted to Olympic Boulevard, and any driver planning a pickup or drop-off near the South and West Halls needs to route around it — see the official closure notice for the current detour. Book your pickup with a buffer window during peak hours, and confirm your exact drop-off point (South Hall vs. West Hall) when you request a quote, since the closure affects which side of the venue is easiest to reach.
Other Ways to Reach the Convention Center
For attendees traveling solo or in pairs, LA Metro’s A Line and E Line both stop at Pico Station, about a block from the convention center, and DASH Route F runs along Figueroa Street right next to the venue. These work well for individuals — they don’t replace group transportation once you’re coordinating a delegation, booth crew, or a group arriving together from the airport, where a private charter keeps everyone on one schedule instead of splitting across transit and rideshare.
Frequently Asked Questions
How far in advance should we book?
For large shows with dozens of vehicles needed citywide, several months ahead is safest — convention-week demand books up fast. For a single group or booth crew, 2–4 weeks is usually enough. See our guide on when to book a charter bus for more on seasonal demand.
What vehicle sizes are available?
Sprinter vans (14–18 passengers), minibuses (24–36), and full-size coaches (up to 56). We don’t operate sedans or SUVs — our fleet starts at 14-passenger vans.
Can you coordinate pickups across multiple hotels?
Yes — tell us your group’s hotel locations when you request a quote and we’ll plan a clustered route or parallel pickups depending on group size.
Do you handle freight or booth material shipping?
No — we handle passenger transportation only. For exhibit crate and material shipping, work with your show’s official general contractor.
What’s included in the price?
Driver time, vehicle, fuel, and commercial insurance are included; tolls are itemized separately.
Service Area Coverage
Downtown LA, LA Live, Century City, Hollywood, and the Westside are all common pickup points, along with Anaheim, Long Beach, and the broader Orange County area for groups whose hotels sit outside the immediate downtown core.
Contact Us to Plan Convention Transportation
Ready to book? Get a free quote at allstarshuttles.com or call +1 (858) 400-0476. Have your show dates, passenger counts, and pickup locations ready — it’s the fastest way to get an accurate number back.